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This page has answers to frequently asked questions about the Results to Ladok tool. If the answer you are looking for is not here, you are welcome to write to ladok@sh.se if your question relates to Ladok, or to studiewebben@sh.se if it is about Canvas/SH-StudyWeb.

❗NB To use results annotations, they must be created in Ladok before you transfer anything from Canvas. More information about results annotation and how to create them can be found here.

Why should I use Results to Ladok?

Why should I use Results to Ladok?

How do I add Results to Ladok to my course room?

What data from the information in Canvas is used for the various types of results annotations?

What happens if a grading scale from Ladok does not correspond to the information in Canvas?

How do I browse sideways in the table?

Why do I get the message “Could not find a Ladok user for the logged in Canvas user”?

Why can’t I include specific students in my transfer?

How can I transfer both a grade and a point for the same assignment in Canvas?

Can I cancel a transfer?

What happens if there is already a draft in Ladok that comes from a source other than Canvas?

How do I deal with the Title field for essay courses?

Steg för steg -guide

Click here to read the step-by-step guide that shows how to use Results to Ladok.

Click here to read the user guide that describes various user scenarios for Results to Ladok.

Why should I use Results to Ladok?

Learning management systems (LMSs) come and go, but Ladok remains.

When information is kept in different places, such as in LMSs, Excel files, or handwritten paper on a desk, it is difficult to get an overview. The aim of the new Results to Ladok tool is that we will be able to compile documentation about student examinations and results in the same place: Ladok.

When our LMS changed in 2022, many users found that important information about student attendance, make-up assignments and evaluations were only stored in the LMS that they would soon stop using. This led to requests for a tool that would facilitate moving documentation from the LMS to a more permanent platform.

The solution is for documentation to be preserved as Results Annotations in Ladok.

To make filling in Results Annotations easier, we have introduced the Results to Ladok tool, which copies assessments/grades/notes from Grades from SH-StudyWeb to Results Annotations in Ladok using just a few keystrokes.

Who is authorised to use the tool?

Authorisations in Ladok are what govern how you can use the tool in Canvas.

Only teaching staff with an account in Ladok can open the tool. To transfer results you must also have the necessary rights to report the course in Ladok.

How do I add Results to Ladok to my course room?

You add the tool to the left-hand menu in the course room by:

Opening the course room and clicking on Settings.
Click on the Navigation tab.
Find Results to Ladok in the list, click and drag it to the upper section.
Finish by clicking on Save.

The tool is visible to all teachers and administrators in the course room. It is not visible to students.

What data from the information in Canvas is used for the various types of results annotations?

A results annotation must be compatible with the format you give the evaluation of an assignment in Canvas to be able to accept information from the assignment. The below list shows the compatible formats.

Examination points – Points for the Canvas assignment
Numerical – Points for the Canvas assignment
Check box - Status Complete/Incomplete for the Canvas assignment
Free text – Letter grade for an assignment or the Notes field from the Canvas Gradebook
Date – The date the student was evaluated in Canvas or the date the student handed in the assignment.

What happens if a grading scale from Ladok does not correspond to the information in Canvas?

A warning will appear, describing the differences between the Canvas and Ladok grades. You must enter grades manually for the students whose grades could not be automatically matched.

How do I browse sidways in the table?

Use the arrows at the top of the table to move sideways in the table.

Why do I get the message "Could not find Ladok user for the logged in Canvas user"?

You are not yet a user in Ladok. Contact your line manager or HR generalist who can order an account for you via a form on the employee web. Reporting and certifying rights for courses in Ladok is managed by the education administrators.

Why can't I include specific students in my transfer?

This could either be because you are not authorised to make a transfer or the student is blocked in Ladok in some way. For example, they could be suspended or have already been marked as certified or ready. This information is shown in the Status and Information columns. If you see the word Obstacle, just click on it and you will see the reason why.

How can I transfer both a grade and points for the same assignment in Canvas?

Make sure the assignment in Canvas has the right number of points and its grade is shown as a letter. Match the same Canvas assignment to grades for the module (examined element) in Ladok and the results annotation (examination points or numerical) when you select the basis for the transfer.

Can I cancel a transfer?

Grades and results annotations that have been transferred can be edited or retransferred. Results annotations and grades are transferred from Canvas to Ladok as a Draft. Grades that are marked as ready in Ladok must be confirmed by a certifier in Ladok before new data can be accepted from Canvas.

What happens if there is already a draft in Ladok that comes from a source other than Canvas?

You can choose whether to keep the value in Ladok or whether it should be overwritten with the value from Canvas. When you look at the results via Results to Ladok, the tool always shows data from Ladok in the Ladok column. If you have matched the column with an assignment in Canvas where there are other results, an arrow will appear. If you click on the arrow, the value in the Ladok column is overwritten with the value from the Canvas column (without you needing to copy and paste manually).

How do I deal with the Title field for essay courses?

When you use Results to Ladok for courses where an essay title must be entered, you can click on a the Add button and then add the title and translation (just as in Ladok). As the university’s schools have different routines for entering the titles of degree essays, you should follow the same routine in the Results to Ladok tool.

However, it is possible for a reporter to transfer the grade from the essay to Ladok from an assignment in Canvas. Then the person who must enter in the Title field does this in Ladok, then marks the essay as ready and certifies it in Ladok.