Contents of this Guide

On this page, we describe various user scenarios for the tool Results to Ladok.

❗NOTE: To be able to use results annotations, they must be created in Ladok before you make a transfer from Canvas. More information on how to create results annotations can be found here.

Why should I use Results to Ladok

Recommended approach to get started with Results annotations

Scenario 1: Seminars

Scenario 2: Assignment with Grade and Points

Scenario 3: Essay or Project

Scenario 4: Degree project

Scenario 5: Bonus points for examinations

Step-by-step guide

Click here to access the user guide showing how to use Results to Ladok - step by step.

Click here to access questions and answers about Results to Ladok.

If you cannot find an answer to your question, feel free to contact ladok@sh.se if the question is Ladok related and studiewebben@sh.se if the question is about the Study Web Canvas.

Why should I use Results to Ladok

Learning platforms crumble and fall, but Ladok stands tall.

When information is scattered across different places, such as in the learning platform, Excel sheets, or handwritten papers on someone's desk, it becomes difficult to get a consolidated overview. The goal of Results to Ladok is to gather our documentation on students' examinations and knowledge in one place. That is, in Ladok.

With the change of the learning platform in 2022, it became clear to many users that important information about students' attendance, supplements, and assessments were only stored in the learning platform they were soon to stop using. A tool was then requested to facilitate the documentation from the learning platform on a more permanent platform.

The solution is to preserve such documentation as results annotations in Ladok.

To facilitate the work of filling in results annotations, the tool Results to Ladok is available, which copies assessments for assignments/notes in Canvas to results annotations in Ladok with a few clicks.

Recommended approach to get started with Results annotations

1: Teachers create assignments in the StudyWeb to be used in the course

At this point, the teacher needs to decide which results from which assignments will be transferred to Ladok’s Results Annotations. These could be evaluations/grades for assignments, documented attendance for compulsory elements or notes in the Gradebook. The teacher also needs to decide how grades will be awarded for the assignment in SH-StudyWeb. Will the grade be a letter, check box or points? It is important to know this before creating a results annotation in Ladok.

2: Teachers or educational administrators create the results annotation in Ladok

The teacher can create results annotations in Ladok themselves, or get support from an educational administrator. It is important to know that the person creating the results annotation needs to know which heading and which format should be used on the results annotation. The type of results annotation must be compatible with the format of assessments to be transferred from the StudyWeb. Therefore, it is smart if the assignments are created in the StudyWeb before the results annotation are created in Ladok. Our recommendation is that in addition to the results annotation related to the course's assignments, you also create a results annotation for a comment or note that can be used if necessary.

3: Teachers provide feedback and assessment to students in the StudyWeb.

Results are documented in Grades in SH-StudyWeb. Teachers can also report attendance for compulsory elements via assignments in SH-StudyWeb. The advantage of documenting attendance in SH-StudyWeb is that the student has insight into the process and can quickly find out whether absence from a compulsory element must be compensated for.

4: Teachers transfer results from the StudyWeb to results annotation in Ladok for preservation.

When all the assignments are completed and graded in SH-StudyWeb, the results must be transferred to Ladok’s results annotations for preservation. Only teachers who are authorised to report grades in Ladok can transfer results. We recommend that course coordinators are tasked with using the Results to Ladok tool and transferring all the results that will be preserved to Ladok.

5: Check and certify grades.

The examiner or the course coordinator uses Ladok to prepare for certifying grades. This saves and marks the module grade as ready. If only the results annotations are transferred from SH-StudyWeb the examiner/course coordinator sets the grade for the module in Ladok based on the transferred results annotations. They finish by saving the grade and marking it as ready as usual.

6: Certify module grades in Ladok.

The examiner certifies the module grades in Ladok as usual.

Good to know!

In addition to entering results in the results annotation, it is also possible to enter grades for an entire Ladok module via Results to Ladok. Provided there is an assignment whose grades are the same as those the student will receive for the Ladok module these can be linked and transferred with just a few keystrokes

- If you choose to follow this way of working, one person transfers results to Ladok using a few keystrokes instead of all teachers manually filling in results annotations in Ladok. Teachers only need to focus on SH-StudyWeb and work on evaluating assignments there.

Attendance can also be documented in SH-StudyWeb and then be transferred to Ladok during grading. If the teacher only documents attendance or other performances in Ladok, the student cannot access this information until the grade is certified in Ladok, unless the settings allow the student to see results annotations after certification. This makes it difficult for the student to get an overview of the attendance at compulsory elements documented by the teacher. If the teacher instead documents attendance and other evaluations in SH-StudyWeb they are transparent to the student, who can gain an idea of what is necessary to attain a grade when the course has compulsory elements.

Importing assignments between course rooms in Canvas is simple, which means a structure can be quickly recreated in the subsequent semester’s course room if the teacher wishes to reuse a structure they have built up. In the same way, results annotations from one instance code to another instance code for a course, so if you create a structure for assignments and results annotations these can be reused in subsequent semesters.

TIPS!

To make things simpler, think carefully about what type of examination assignments you have on the course and the type of results annotations you need to document these. If you have a good structure for this, you can reuse it in subsequent semesters.

Scenario 1: Seminars

Let's say the module (in Ladok) Practice Report and Seminars 7.5hp consists of compulsory seminar 1 and 2, as well as a report. You can use results annotations as follows.

In SH-StudyWeb, create assignments for the two seminars and the final report. The assignments linked to the seminars can be used to grade attendance and participation. Create a results annotation in Ladok for each assignment in Canvas. Make sure the type of annotation in Ladok matches the type of grade you intend to give the assignment in Canvas. Read about matching formats here. You can then move results from Canvas to Ladok using the Results to Ladok tool, either one by one as they are completed, or all at once. Transferring all the results from the assignments preserves the students’ performance per assignment in Ladok.

When all results are transferred, you can manage grading on the module (examination item) in Ladok in one of the following ways.

Option 1: Grade on module directly in Ladok

With all results annotation in place in Ladok, as a teacher, you get a relatively good overview of students' performance. It thus becomes somewhat easier to grade the module (examination moment) because all the material is available in one place. It could look like this.

Alt. 2: Extra "assignment" in Canvas

You can also use Results to Ladok to enter grades for a module in Ladok.

For there to be a basis in Canvas for the student’s grade for the module (examined element) in Ladok, an extra “assignment” must be created in Canvas for which a grade is set (grades can only be transferred from an assignment and not from a group of assignments). This assignment is thus one for which the students do not have to hand anything in, it is only an extra column in the gradebook. You can place a grade in this extra column without using SpeedGrader, you can enter the grade straight into the gradebook. If you use points, assignment groups and the setting View Ungraded as 0, it is simplest to look at the percentages in the assignment group to decide and enter the grade (there is no automatic logic for determining grades for an assignment based on the results of other assignments). You can then use this extra assignment to transfer grades to Ladok.

Scenario 2: Assignment with both grade and points

If you want to store both points and grades for an assignment in Ladok, you can do the following. Create the assignment in Canvas where you enter points, but use the setting 'Letter grades' to display grades (both grade and points will then be available for the same assignment in Canvas). Then create a results annotation in Ladok of type numeric. When you then make a transfer from Canvas to Ladok, you choose to match the same Canvas assignment to both the grade on the module and for the results annotation. The transfer tool will automatically use the data that fits the type of result entry - i.e., for the grade on the module, the letter grade will be used, and for the writing points/numeric result annotation, the points will be used."

Scenario 3: Essay or Project

Ladok often has a single module (examined element) for an essay course, but there are often several components that teachers want to register as completed or that the student has participated. In addition to grades on the module, this could be submissions of planning or drafts, participation at seminars or completed presentations.

In this case, you create an assignment for the final hand-in as normal, but you also create additional assignments for the elements you want to be able to document in a results annotation in Ladok. When you make the transfer, you match the assignments in Canvas with grades/notes in Ladok.

In the example in the image, you can see that the teacher has used Complete/Incomplete as the evaluation for Planning. This allows the teacher to check that it is ready in the results annotation. The teacher wants to show the date the student held the presentation and has therefore created a results annotation for the date. Results to Ladok adds the date the assignment was evaluated. The hand-in date can also be used. The teacher wants to use a letter grade for the seminar and the final report.

The teacher can choose to transfer all the data and continue grading in Ladok, or they can fill in the Grade in Results to Ladok and also transfer these to be marked as ready and certified in Ladok.

Scenario 4: Degree project

The Title field for a degree project is compulsory to be able to mark a grade as ready. The teacher can add Title via Results to Ladok, but you can transfer Grade to Ladok if you have other routines for who enters the title prior to Certifying grades.

Scenario 5: Bonus points for examinations

You can manage the transfer of bonus points from Canvas differently depending on whether the examination is written on paper or, in the future, electronically in Inspera.

Examinations of paper

To register extra points collected by the student prior to an examination, create a numerical results annotation and call it Bonus points. Then create an assignment in Canvas that is evaluated using points. Evaluate the assignment in Canvas with the student’s total bonus points and then transfer the results using Results to Ladok. Be careful to match your Canvas assignment with the results annotation for Bonus points not Examination points.

The results are saved per student in Ladok. When it is time to enter the results from the examination you will see the bonus points along with the student’s anonymisation code.

For students who received enough bonus points to increase their examination grade, you raise the grade yourself. Ladok does not have a calculation function.